Coordinator, Medical Operations

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission.

Coordinator, Medical Operations

What you'll be doing:

• Project management assistance for Medical Affairs projects (management and monitoring of all medical GRANTS (Interactions with HCP/HCO, IIRs, Symposia’s, educations, donations, sponsoring) within defined segments/divisions
• Briefing with MSL, and medical manager and attending team meetings to ensure the accurate FMV (fair market value hourly rate for local country) and interaction type is assigned
• Ensure the accurate agreement/contract is utilized in line with local country requirements
• Works alongside Medical Operations colleagues in the delivery of a comprehensive Medical Operations service to the local medical affairs team
• HCPs/HCOs end-to-end contract management, in collaboration with compliance and legal colleagues
• Leading initiation of the approval process for the local health authorities as required by local country regulations
• Processing for Baxter interactions in PEGA from end to end
• Participates in communication both internal & external for fulfillment of grant process
• Managing all invoices and timely payments with PEGA Target II and the financial team/controlling
• Budget tracking and order management/invoices/litigation of all projects
• Managing cross-border approvals for respective segment/division
• Coordinating external and web meetings for HCP events
• Preparation for timely closure of all grants and ensuring customer concern if delayed
• Preparing monthly and annual reports to the regional medical directors on grant activity
• Provide support for regional medical directors as and when required to set up regional team meetings.            
• Other duties as assigned by the Associate Director, Medical Operations WEU &GEM region    

What are we looking for?

• A biomedical, science, or social science degree (or equivalent qualification) preferable
• Evidence of interest in healthcare sciences
• Strong work ethic
• Demonstrates clear and effective communication to work closely with internal and external customers
• Good oral and written communication for HCP’s interactions
• Good oral and written communication in English (multilingual preferred)
• Good interpersonal skills and priority management
• Proficiency in tools and processes
• Within this role, it is meaningful to prioritize, plan,n and control the workload, to liaise/connect with the team,m and to have good attention to detail and a high regard for confidentiality
• Operates with a high level of integrity, transparency, and accountability
• Aligns and fosters a culture of diversity and inclusivity

What we offer:

• The probation period is 3 months and then for an indefinite period.
• Competitive salary and annual bonus.
• Workplace culture is based on our values: collaboration, speed, courage, and simplicity.
• Possibilities for development on a personal and professional level in one of the leading global MedTech companies.
• Package of benefits including Private medical care (Lux Med), and Life Insurance
• Multisport card
• Christmas bonus
• Bax4U - cafeteria/lunch cards (300 PLN monthly).
• EMPLOYEE PENSION PLAN with very attractive conditions available for each employee after 3 months.
• Co-financing for corrective glasses and lenses
• Fully covered language courses (English or other languages according to business needs).
• Holiday allowance
• An additional 2 days off from work annually
• An extra day off for your birthday!
• We offer a generous vacation time policy to help you recharge and relax
• Employee Stock Purchase Plan.
• We offer a range of training and development programs to help you advance your career.
• Our employee recognition program recognizes and rewards employees
• Phenomenal Warsaw office location - Powiśle!

Baxter is committed to supporting the need for flexibility in the workplace. We do so through our flexible workplace policy, which includes a required minimum number of days a week onsite. This policy provides the benefits of connecting and collaborating in person in support of our Mission. The flexible workplace policy is subject to local laws and legal requirements. At its discretion, Baxter may decide to adjust, suspend, or discontinue as business needs change.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request an accommodation.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.