Sales Administrator

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This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission.

Role Summary:

Responsible for providing sales & marketing and administrative assistance and support to the organization.

Essential Duties & Responsibilities:

Sales Administration:

Preparation of quotation for businesses within 1 working day.
Forward incoming faxes or requests for quotations to respective Sales Manager and Business Unit Leads.
Assist Business Units to ensure distribution of marketing and promotional materials as per approved.
Ensures proper filing of sales documents (SO, RC, quotations, GLs etc.).
Tagging of sales to respective Sales Representatives following sales manager’s instructions on distributor sales reporting system (e.g. Zip on Line (ZOL) system).
Administrator for the ZOL system – provide user IDs for new hires, schedule reports for sales team.
Prepare GL/SO/LPO/Quotation/vaporizer tracker as and when there is update from the sales team and submission to Product Manager (where relevant) and Business Unit Leaders.

Marketing Administration:

Coordinating company sales meeting, marketing & training events activities.
This will cover the company’s internal meetings and meal arrangements as well as external continuous medical education events.
Coordinate meeting logistical requirements. (e.g. hotel quotation, flights options preparation of name tags and etc.)
Prepare welcome letter and document for sponsored delegate to meeting.
Make necessary travel arrangements for doctors and nurses.
Food catering requirements.
Preparation of training and promotional materials for internal and customer training events, ensure materials are prepared in time.
Stock count for promotional materials or devices to support products.
Manage materials store room.

Office Administration:

Perform communication work such as receiving phone calls, taking messages and ensuring all incoming and outgoing documents are distributed to the relevant parties.
Perform general clerical duties to include, but not limited to copying, faxing, mailing and maintain good filing system on GL, SO, LOU, LOA and Quotation.

Education & Experience:

Diploma, Degree or its equivalent.
Knowledge of office administration.
Knowledge of MS office. ·
Excellent interpersonal skills, team building skills. ·
Analytical, with good problem solving skills.
Effective organizational skills, with good written communication skills.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

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