HR/Payroll Advisor

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission.

Baxter, Thetford has an exciting and rare opportunity to join our UK & Ireland Payroll/HR team. Reporting to the Senior HR Manager, UKI Operations, the HR & Payroll Advisor will be responsible for supporting the end to end payroll process for the business and the UKI HR Operations team with HR processes and projects.

A friendly, approachable attitude, excellent attention to detail and an organised approach are essential as well as UK & Ireland payroll experience (ideally Zellis). We are able to provide training on the HR Operations aspect of the role, but we would also love to hear from applicants who are confident in this area.

The role is Monday - Friday 37.5 hours per week with flexibility around start/finish times. Some of our employees work 8-4, some work 9-5 and others require a slightly different pattern. We trust our employees to manage your own time. We also have flexibility around home/office working, and we are happy to discuss what this might look like on an individual basis.

You will be joining a team who will support and develop your skills and you will gain true job satisfaction knowing you are working for an organisation that Saves and Sustains Lives.

Duties & responsibilities

Payroll

• Responsible for supporting end to end payroll processes and reporting, ensuring compliance with all relevant payroll and pension regulations and company policies
• Collaborate with other departments to gather payroll information in a timely manner
• Accurately calculate and process all wages / deductions as per employee contracts and policies, including statutory payments etc.
• Prepare reports as required monthly, including but not limited to payroll journals and overtime

Reports

• Calculate and process all payroll payments in conjunction with the Finance department – including but not limited to BACS, PAYE and National Insurance, pension, benefits and attachment of earnings orders
• Timely and accurate completion of all HMRC documentation including P45, P11D, P60, as-well as monthly submissions to HMRC
• Provide support for answering all payroll related queries and providing document copies as required
• Keep up to date with payroll legislation and identify areas of risk in process, legislation and cost for the business, proposing mitigating solutions

Benefits

• Support with the accurate administration of the company benefits (private health care, life and permanent health insurance, childcare vouchers, cycle scheme etc)
• Promote understanding regarding eligibility to company benefits and ensure that eligibility criteria are monitored and communicated to employees in a timely manner

Reporting and database

• Manage and maintain all employee records and systems, ensuring data is accurate and compliant with Data Protection Act and GDPR requirements
• Manage and maintain accurate sickness absence records and communicate absence related issues to the HR Business Partners

Administration and other general

• Ensure all new staff are set up correctly and in good time in payroll and benefits systems
• Proactively identify, develop and implement improvements to systems and procedures to enhance service efficiency
• Respond to queries received from staff and external organisations within an appropriate timeframe
• Always maintain the confidentiality of sensitive information
• Support HR team with other admin tasks and projects as required from time to time

Experience/attributes required:

• Good basic education, GCSE (or equivalent) in Maths and English
• Holds or would work towards professional qualification in Payroll/HR
• Previous experience of supporting UK and Ireland payroll is essential
• Previous experience providing first line HR advice would be an advantage but we are able to offer training on this part of the role.
• Experience of working with HR databases is advantageous
• Approachable, good at building and maintaining relationships
• Excellent communication and interpersonal skills
• Exceptional level of accuracy and numeracy
• Analytical with excellent data interpretation is strong desired
• Collaborative approach but able to work independently.
• Superb attention to detail
• Excellent organisation skills and ability to prioritise and work to deadlines
• High level of skills in MS Office including Word and Excel

What happens next?

Our Talent Acquisition team will review your application and if deemed suitable you will be asked to complete an online assessment to complete which is reviewed by the hiring manager. If successful you will be invited for a 30-minute virtual interview via Microsoft teams and the final stage will be on site in Thetford.

We cant wait to hear from you and thank you for your interest in Baxter.

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Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.