Bilingual Administrative Assistant (FR & EN)

Vantive: A New Company Built on Our Legacy

Since last year, Baxter has been on a journey to separate our Kidney Care segment into a standalone company. Vantive* will build on our nearly 70-year legacy in acute therapies and home and in-center dialysis to provide best-in-class care to the people we serve. We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us.

At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us are driven to help improve patients’ lives worldwide. Join us as we revolutionize kidney care and other vital organ support.

*Completion of the proposed sale of Vantive to funds managed by the Carlyle Group is subject to receipt of customary regulatory approvals and satisfaction of other closing conditions.

Your Role:

In this role, you will support our office operations and provide administrative support to multiple senior leaders and their respective departments. The ideal candidate will be fluent in both English and French and possess strong organizational skills to manage general office administration, vendor management, calendar management, preparing information, managing invoices, assisting with projects and presentations alongside other duties. The incumbent must have the ability to manage multiple competing priorities in a fast-paced and complex environment without loss of composure. Strong communication and interpersonal skills are also required in order to interact at the executive level. This role is critical in ensuring the smooth functioning of our office environment while providing exceptional support to our team.

What you'll be doing:

A. General Office Administration

• Manage day-to-day office operations,

• Maintain office supplies inventory and order supplies as needed.

• Prepare and distribute internal communications, reports, and documentation.

• Supporting with mailing, shipping and receiving

• Assist with scheduling meetings, events, coordinating travel arrangements, and managing calendars for team members.

• Ensure a clean and organized office environment.

B. Vendor/PO Management:

• Liaise with vendors and service providers to negotiate contracts and manage ongoing relationships.

• Monitor vendor performance and ensure compliance with service agreements.

• Process invoices and maintain accurate records of all transactions related to vendors.

• Assist in identifying and sourcing new vendors to meet company needs.

C. Facilities Maintenance:

• Oversee maintenance requests and coordinate repairs with external contractors and service providers.

• Conduct regular inspections of the office to ensure compliance with health and safety regulations.

• Serve as a point of contact for facility-related issues and concerns.

D. Translation Services:

• Light translation for internal communication and documents.

• Managing translation services requests across departments.

What you'll bring:

• Bachelor's or Diploma in Business Administration or similar

• 3 - 5 Years of corporate experience with a global organization

• Must be Bilingual (French/ English)

• Proficient Verbal and Written French and English

• Proficient with Microsoft Suite of products

Baxter is committed to supporting the need for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.

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Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

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