Executive Administrative Assistant

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients. 

Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work. 

Join us at the intersection of saving and sustaining lives— where your purpose accelerates our mission. 

Your Team:

Baxter is focused on saving and sustaining lives by manufacturing high-quality products. We strive to create quality products for our customers each day.

Delivering life-saving products is about getting them right, and attention to detail is how we make sure we meet that challenge. We are a team that supports each other throughout each shift. Working together in a supportive and open culture makes our processes evolve for the better and engages our workforce.

Your Role:

The Executive Administrative Assistant will provide Executive business leadership team and Jayuya manufacturing site. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.

What You'll Be Doing:

• General office duties include, mail distribution, scanning, faxing, filling, photocopying, and ordering supplies and materials.
• Use of various software to design / develop presentations, scorecards, forms, etc.
• Create/prepare correspondence and presentations. Conduct Internet research and some web site management.
• Coordinate travel arrangements may have global interaction and exposure to senior levels of management.
• Track / report on department budgets, pro cards and others.
• Ability to interpret internal policies.
• Maintain calendars and schedule meetings / activities. Coordinate staffing activities to include interviewing, on boarding transfers.
• Exposure to confidential / sensitive information and policies / procedures.
• Provide phone coverage and redirect calls to the appropriate person.
• Completion of specific trainings programs such: GMP, GDP, Ethic, etc., required as a Baxter manufacturing / Quality professional.
• Participation on projects teams.

What You'll Bring:

• High School Diploma or GED required
• 3+ years of experience
• Intranet skills and strong knowledge of Power Point, Word, Excel, Access and Lotus Notes.
• Ability to multi-task and prioritize workflow with minimal supervision. Detail oriented.
• Must have good organization and follow-up skills.
• Must have excellent communication skills in order to effectively communicate with all levels of professionals, both internal and external (Spanish and English).

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

EEO is the Law 
EEO is the law - Poster Supplement
Pay Transparency Policy

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.