Admin Assistant – Quality/Regulatory Affairs (m/f/d)

Vantive: A New Company Built On Our Legacy

Baxter is on a journey to separate our ~$5B Kidney Care segment into a standalone company. Vantive* will build on our nearly 70-year legacy in acute therapies and home and in-center dialysis to provide best-in-class care to the people we serve. We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us.

At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us are driven to help improve patients’ lives worldwide. Join us as we revolutionize kidney care and other vital organ support.

*Completion of the proposed separation of Kidney Care from Baxter into a standalone company (to be named Vantive) remains subject to the satisfaction of customary conditions.

Your role at Baxter

As Assistant – Quality/Regulatory Affairs (m/f/d)for the Kidney Care Division you will provide professional, confidential administrative support to the Global Head of Quality and Regulatory and to a group of senior stakeholders. In addition to administrative duties you will also handle the submissions of Regulatory documents required for product registration and certification.

This role is based in Glattpark/Opfikon, near Zurich.

What you'll be doing

• High level liaison with the Quality, Operations and Regulatory teams internationally

• Coordination of calendars and agendas

• Organize business travel (flight, hotel, transfer, travel visas) and prepare travel itineraries accordingly followed by the preparation of expense reimbursement reports

• Follow up on action plans, objectives, specific projects & deadlines 

• Organization of virtual events, team meetings and conferences locally and abroad as needed

• Coordination and submission of Regulatory documents required for product registration and certification  

• Handling of notarizations and legalizations of documents from various locations across the globe

• Active member of the assistant community, contributing towards a collaborative and positive working environment with improvement suggestions, deputizing, local initiatives

• Maintain confidential and sensitive information

• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries

• Complete a variety of special projects including creating PowerPoint presentations, spreadsheets, special reports, and agenda material

What you'll bring

• Commercial degree and previous administrative experience in a dynamic, fast paced international environment  

• Good knowledge of a regulatory / quality / legal environment (awareness of importance)

• Strong organizational skills and attention to detail

• Excellent team worker, pro-active in a team by making suggestions and generating ideas

• Speed & accuracy - get tasks done accurately and within strict timeframes

• Technology savvy to make effective use of tools for travel & expenses, strong knowledge of remote meeting tools like Zoom, MS Teams, Webex etc.

• Very good knowledge of MS Office applications, e.g. Excel, Word and PowerPoint

• Written & spoken German required, at native level

• Very good command of English written & spoken

Have we sparked your interest?

If you like the sound of the above role, can thrive in a fast-paced working environment and are excited about working in a learning and growth culture, then we’d love to talk to you.

Apply direct on our Online System.

#IND-DACH

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.