Commercial Admin & Coordinator (Contract)

Vantive: A New Company Built On Our Legacy

Baxter is on a journey to separate our ~$5B Kidney Care segment into a standalone company. Vantive* will build on our nearly 70-year legacy in acute therapies and home and in-center dialysis to provide best-in-class care to the people we serve. We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us.

At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us are driven to help improve patients’ lives worldwide. Join us as we revolutionize kidney care and other vital organ support.

*Completion of the proposed separation of Kidney Care from Baxter into a standalone company (to be named Vantive) remains subject to the satisfaction of customary conditions.

What you'll be doing

Administrative Support:

• Handle calls, emails, and correspondence, redirecting them as appropriate.
• Handle assigned leader’s calendar, schedule appointments and meetings, and coordinate travel arrangements as needed.
• Assist in the preparation of reports, presentations, and other documents.
• Assist in all internal communication for Commercial organizations

Office Coordinator:

• Act as a liaison between various departments, facilitating communication and collaboration.
• Coordinate and schedule meetings, conferences, and events, including preparing agendas and minutes.
• Assist in project management tasks, tracking progress, deadlines, and deliverables.
• Support HR functions such as onboarding, engagement and employee events.
• Assist in vendor registration and timely payments

Support APAC internal and external events

• Provide logistics support for the event including contracts, booking of hotels, flights for HCPS etc
• On site logistic support (if held in Singapore)

Support in marketing and medical initiatives

• Create Purchase orders and receiving /tracking of invoices
• Prepayment/payment for HCPs via meeting cards and tracking the expenses in the system
• Coordinate payment for speaker/consultant fees

Travel support

• Support in visa application and travel bookings (occasionally)

What you'll bring

• Bachelor’s degree or equivalent experience in Business Administration, Office Management, or related field preferred.
• Proven experience as an office assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Ability to prioritize tasks and work under pressure in a fast-paced environment
• Discretion and confidentiality when handling sensitive information.

#LI-BAXGEN

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

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