Sr Executive Assistant

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients. 

Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work. 

Join us at the intersection of saving and sustaining lives— where your purpose accelerates our mission. 

Your Role:

The Sr Executive Assistant will provide dedicated administrative support to VP, Worldwide Medical (WWM) and other members of the WWM LT including general support to the WWM team. This position will require partnering with other SLT EA's, R&D SLT Administrative staff both within the US and Globally.      

The Sr Executive Assistant will manage several key WWM functional activities including but not limited to the below.

What You Will Be Doing: 

• Direct support to one or more VPs, WWM and team members when needed.
• Drafting, formatting, proof-reading, and implementing some routine communications for VP, WWM.
• Support for utilization of Baxter’s systems and tools to drive efficiency for WWM Leaders.
• Partner with other admins to cover vacation and other leaves.
• Coordinates/Manages individual calendars and schedules.
• Coordinates complex international/domestic travel arrangements, including meetings, logistics, and travel schedule.
• Manages WWM LT meetings and schedule.
• Organize WWM Town Halls.
• Ownership of process for onboarding/departures/relocations of FTE’s, co-op's, interns, and contractors; partner with hiring manager to initiate work order form; ensure desk is set-up, badging and submission of guest registration upon arrival.   
• Maintain email distribution list for the department (in conjunction with other departmental EA’s and admins).   
• Provide informational assistance and direct team members to reference policies, websites, IT resources, etc.    
• Gate keeper and trainer for departmental Team sites.
• Maintain WWM BaxCentral web presence.
• Represent Baxter to external customers and vendors. 
• Prepare expense reports and manage department credit line for purchases.
• Apply and implement internal policies, and provide training as needed.
• Review expense reports on behalf of VP, WWM as appropriate.
• Will be involved with project management/event coordination – WWM LT meetings and other events.  May involve corporate meeting planning team.
• Coordinate large scale WWM events within a defined budget.
• Manage WWM staffing activities to include interviewing, onboarding, and transfers.
• Maintain a high level of confidentiality to sensitive information.

What You Need:

• Must have excellent oral and written communication skills to effectively communicate across high levels of the organization. 
• Ability to work independently and identify proactive solutions to complex situations. 
• Manage multiple tasks and be significantly detail oriented.
• Must have excellent organizational and time management skills.
• Maintain the highest degree of accuracy and timeliness of work. 
• Advanced knowledge of PowerPoint, Word, Excel, Access, Teams, SharePoint, and computers/systems. 
• Should also have demonstrated proficiency with Intranet and Internet applications and research. 
• Must be able to handle highly confidential information.
• High school diploma or equivalent required. 
• An associate degree or professional certification is preferred.
• 5+ years of experience as Executive Assistant or Sr. Executive Assistant level with experience in managing projects.

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $64,000.00 to $88,000.00 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

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The successful candidate for this job may be required to verify that he or she has been vaccinated against COVID-19, subject to reasonable accommodations for individuals with medical conditions or religious beliefs that prevent vaccination, and in accordance with applicable law.

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

EEO is the Law 
EEO is the law - Poster Supplement
Pay Transparency Policy

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.