Project Operations Administrator

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients. 

Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work. 

Join us at the intersection of saving and sustaining lives— where your purpose accelerates our mission. 

Who We Are:

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare. Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives— where your purpose accelerates our mission.

What You'll Do:

Project Operations Administrators support project teams by managing daily operations, logistics, and administration.

We're a friendly, collaborative group of people who push each other to do better every day. We find unique strategies to close deals and expand our skills by challenging ourselves and others.

What you'll be doing

• Project Planning & Coordination: Quality reviews of Post-PO project documents and support the creation of project schedules, task assignments, and resource planning to keep efforts aligned with timelines and scope.
• Documentation Management: Create, maintain, and organize essential project records such as meeting notes, status reports, change logs, and supporting documentation.
• Communication & Collaboration: Support sharing information between team members, leadership, and collaborators to ensure clarity, alignment, and transparency throughout the project.
• Resource Management: Assist with tracking the allocation and usage of personnel, tools, and materials to ensure the right resources are in place at the right time.
• Meeting & Logistics Support: Coordinate project meetings, draft agendas, take meeting minutes, and follow up on action items to keep momentum and accountability.
• Progress Monitoring & Reporting: Track project achievements and deliverables, proactively flag issues or delays, and generate timely updates to project collaborators.
• Budget and revenue Support: Monitor project revenue, budgets and expenses in partnership with the PM, helping to maintain cost visibility and support financial compliance.
• Risk & Issue Support: Identify and help document operational risks or gaps, working with the PM and teams to support mitigation planning and issue resolution.
• Quality & Process Adherence: Ensure project documentation, communications, and deliverables meet established quality and process standards.
• Operational Problem Solving: Proactively address administrative roadblocks and discrepancies, supporting a smooth and uninterrupted project flow.
  

What you'll bring

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field or equivalent experience.
• Demonstrated proficiency with MS Office (Word, Excel, PowerPoint).
• Proficiency in financial software and tools, including Excel, financial management systems, and reporting tools. Ability to run pivots and generate reports in Excel is required.
• Ability to define problems, identify solutions and follow through to completion.
• Very effective rapport and consensus building skills.
• Acute attention to detail and effective analytical skills.
• Adept listening and positive communication skills.
• Positive facilitation capabilities in working across diverse groups of people.
• Excellent analytical and problem-solving skills with high attention to detail.
• Effective collaboration with cross-functional teams through clear communication and relationship-building.
• Ability to work well under pressure and meet tight deadlines.
  

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a required minimum number of days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission. The flexible workplace policy is subject to local laws and legal requirements. At its discretion, Baxter may decide to adjust, suspend, or discontinue as business needs change.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The pay range for this role is $75,000.00 - $85,000.00 USD.

Applicants need legal authorization to work for any U.S. employer. We cannot sponsor employment visas.

US Benefits at Baxter (except for Puerto Rico)

This is where your well-being matters. Baxter offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching. We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees. For additional information regarding Baxter US Benefits, please speak with your recruiter or visit our Benefits site: Benefits | Baxter

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Know Your Rights: Workplace Discrimination is Illegal

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.