RFP Associates Manager - Bilingual

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission.

Job Description

As the Associate RFP and Contracts Manager is responsible for regional contract and RFP management for all consumable, equipment and service contracts and RFPs.  The Associate RFP and Contracts Manager will work with key business partners, primarily Sales, Marketing, Pricing, Quality, Regulatory Affairs, Logistics, and Legal, to ensure successful end-to-end management of all RFPs/RFQs/RFIs and Contracts as well as providing full management for RFPs/RFQs/RFIs and Contracts with professional application of project management skills, as well as engaging in the strategy of the deal providing recommendations, statistics, and any sort of specialized support to stakeholders. You will engage in Request for Proposals (RFP), Request for Information (RFI), and Tender responses supporting all levels of stakeholders till completion of the submission. You will take full responsibility for the contracts and request for proposals under it's umbrella acting diligently in accordance with the processes in place.   

What you'll be doing

• Develop, implement, and maintain contracts for regional customers
• Notify customers of pricing and eligibility accurately and promptly, assisting with the management of the Regional Contract Calendar while considering national perspectives
• Support RFP Lead with regional RFPs and RFIs
• Complete and manage the contract process, including new, renewals, capital, consumables, lease agreements, quotes, and extensions
• Lead the preparation of agreements, contracts, and price quotations, ensuring strict compliance with Baxter's detailed procedures (SOPs, BOPs, Approval Rights, Signature Rights, RACI Matrix, Contract Forms Package, Contract Templates)
• Coordinate kickoff and status update calls/meetings for resigns with collaborators (sales, marketing, legal, finance, pricing, etc.)
• Maintain the Big Board and manage the Contract Calendar end-to-end
• Support other Baxter Canada Contracts and Pricing initiatives as needed
• Liaise with customers to build opportunities and improve relationships in conjunction with the sales team to improve contract management
• Provide Sales with monthly status reports on contract renewals/negotiations, identifying outstanding tasks
• Proactively provide decision support and recommendations to simplify and integrate processes, assessing future support requirements given the dynamic nature of the business
• Continuously focus on process improvement, challenging the status quo, and evaluating opportunities to simplify, integrate, and accelerate contracting/pricing processes
• Ensure integrity and compliance with Baxter policies and procedures, maintaining an internal control environment, including compliance with SOX

What you'll bring

• Bilingual proficiency in French/English
• University Degree required; MBA with a specialization in contract management or business management preferred
• Minimum of 3 years of related experience; 5+ years in Healthcare preferred
• Experience in contract and pricing administration, with direct negotiations for small to medium agreements
• Proven experience in Sales Support, Contract Management, and RFP Management
• Strong analytical skills

Baxter is committed to supporting the need for flexibility in the workplace through our flexible workplace policy. This policy includes a required minimum number of days a week onsite, encouraging in-person connections and collaboration in support of our Mission. The flexible workplace policy is subject to local laws and legal requirements. Baxter may adjust, suspend, or discontinue this policy as business needs change.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.