Documentation Coordinator

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients. 

Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work. 

Join us at the intersection of saving and sustaining lives— where your purpose accelerates our mission. 

Your Role at Baxter

This is where we make life-saving products

This position is a Quality Assurance Document Center functional area. This position provides the Quality Assurance documentation review with general supervision. Review the batch record or any other GMP document to ensure the compliance with cGMP, Company Policies and local SOPs. Files and retrieves documents and batch records as needed.

Your Team

Cleveland’s technology and automation are innovative. It is the U.S. sole source for plastic pour bottles, glass IV, and various reconstitution devices. This facility has a number of major product lines with a diverse array of automated manufacturing technologies ranging from bottle solution filling, injection molding, and device assembly.

Our Cleveland plant has been an integral part of Baxter for over 70 years. The work is challenging and rewarding, as Baxter offers competitive compensation and benefits. Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

What we offer from Day One

• Medical, Dental and Vision coverage
• 160 hours of Paid Time Off and Paid Holidays
• 401K match
• Employee Stock Purchase Program
• Paid Parental Leave
• Tuition Reimbursement

What you'll be doing

• Independently plans, schedules, and activates, document requests.
• Jointly prioritizes documentation activity with team members daily.
• Aids in the process and issuance of complex new documents.
• Must perform review of all documentation packages.
• Performs training for all online documentation when available.
• Notifies reviewers for overdue documents.
• Resolve issues with supervision to assure acceptability of documentation.
• Discard documents per procedures.
• Must be able to use the AS400, TcU, and Document Management computer systems.
• Prepare monthly reports.
• Must perform all other duties and responsibilities as determined by management/supervision.
• Perform department 6S audits.
• Learn, understand and apply rigorous quality standards, Standard Operating Procedures (SOPs) and current Good Manufacturing Practices (cGMP).
• Notify the supervisor and take appropriate action if any safety, quality, mechanical or discrepancy issues occur.
• Sustain a clean and safe work area using 6S principles.

What you'll bring

• High school diploma minimum requirement.
• Associates Degree preferred.
• Must have strong interpersonal and communication skills, direct interaction with team members, management, and other plant personnel (Internal and External).
• Must have strong clerical background and excellent typing skills.
• Must be inquisitive and able to formulate plans to solve problems.
• Must be highly proficient in computer operations.
• Willing to work a flexible work schedule and overtime as required.
• Must have knowledge of both plant and department Environmental, Health and Safety regulations and follow said regulations accordingly.
• Must have experience multi-tasking, prioritizing, and handling large volumes of incoming work.
• Ability to work without supervision.
• Must meet deadlines.
• Must be able to work with speed.
• Must have good knowledge of the Cleveland Documentation System.
• Must be a great teammate.
• Evidence of experience using Microsoft Office applications including Excel, Power Point, and Word to create or update spreadsheets, presentations and documentation.
• Meet visual acuity requirements as documented in local procedure.
• Ability to sit for long periods of time. Reach above the shoulder.
• Ability to bend/stoop and climb ladders.
• Ability to do a considerable amount of walking.

Applicants must be authorized to work for an employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $35,200 - $48,400 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, department and activities may change at any time with or without notice. Overtime is worked as required. Some job duties are performed on a rotating basis.

US Benefits at Baxter (except for Puerto Rico)

This is where your well-being matters. Baxter offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching. We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees. For additional information regarding Baxter US Benefits, please speak with your recruiter or visit our Benefits site: Benefits | Baxter

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Know Your Rights: Workplace Discrimination is Illegal

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.