General Administration Specialist

Location: Nikom Amata City, Rayong

Report to: GA Supervisor

Job Scope: Organize and facilitate General Administration work to provide effective and efficient support to the plant operations.

Job Description:

• Manage, facilitate overall General Affairs process to provide effective and efficient support to the operation of the company e.g. transportation, canteen, laundry, cleaning service and general office support.

• Monitor any operational related permits & licenses, etc. This can be EHS and/or related, including managing and providing data entry/keeping/maintenance as necessary.

• Facilitate visitor process/record

• Coordinate with user/supplier to maintain and repair office facilities to be ready for use and in good condition for employees.

• To assist in reviewing the contractor’s contract-related administration tasks i.e. leasing service.

• Manage and control stationary, office supplies, office equipment including issuing purchasing requisition to order new office items and maintain sufficient stock level.

• Good managing of outsources company such as cleaning company to ensure professional looks and hygiene

• Timely manage and control all services and contracts that will be provided by suppliers.

• Establish and maintain all document management control.

• Manage and control all related risk management, especially for business continuity planning and compliance management of general administration functions.

• Develop reports, filling and controlling all related to general affair tasks and other related documentation system.

• Provide logistics support for event and business trip i.e.  meeting/event management by making arrangements including travel, lodging, transportation and etc.

• Coordinate with IT to ensure office automation, equipment is ready for users.

• Provide secretariat support to Plant management team.

• Ensure that all Thai FDA, GQP, ISO13485 and EHS regulations are always followed.

Qualifications:

• 1 years-experience in General Affairs (GA) task, preferably from manufacturing environment.

• Bachelor in any field

• Strong in negotiation skills, effective communication skills and problem solving.

• Be proactive and high patience

• Able to work under pressure and dedicated to work

• PC skill – MS office, MS word, MS excel, Power Point, etc.

• Critical Thinking and Problem Solving

• Be able to collaborate, working with others

• Customer focus

• Good command of English.