Executive Assistant

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients. 

Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work. 

Join us at the intersection of saving and sustaining lives— where your purpose accelerates our mission. 

Your role at Baxter

As the Executive Assistant, you will primarily support the site leader and management staff in administrative duties and creative site communication. Corporate interactions are key in the execution of essential duties and responsibilities. The ideal candidate is highly self-motivated, professional, creative, and capable of running their workload and prioritizing tasks in a fast-paced corporate environment. You will conduct a variety of other projects and activities supporting executive management.

Your Team

The Executive Assistant is a trusted member of the team who provides administrative support in a highly confidential matter. In addition to traditional administrative duties (correspondence, calendaring, setting up video conferences, etc.) you will interact with members of the Baxter organization at all levels from CEO, other ELT members, as well as all colleagues around the globe. This individual will also support site wide communications across different platforms (Articles, blogs, videos, presentations), crafting brand awareness programs, and collecting feedback from employees/partners for continuous improvement.

What you'll be doing

• Responsible for handling the planning and execution of many events (company picnic, celebrations, fundraising events, quarterly meetings, etc.) as well as interact with and schedule high-level executive talent visits.
• Screening calls, handling calendars (Outlook), expense management (Concur), correspondence, and other scheduled communication of assigned leaders
• Coordinate and support leadership team meetings and projects.
• Develop creative communication strategies to support engagement of the site workforce. This may include articles, videos, presentations, and focus group support.
• Communications may include routine plant information, newsletters, digital content, posters, and other forms of media.
• Plan and coordinate domestic and international travel.
• Prepare correspondence and other written material as requested including but not limited to, organizational announcements, reporting, editing presentations, etc.
• Report departmental expenses and lead all functional reporting.
• Development and maintenance of spreadsheets, including data collection to support the Mountain Home plant.
• Catering support for visitors
• Acquisition of supplies and shipping through Baxter approved vendors
• Assistance with staffing activities, including coordination of interviewing, on-boarding, and transfer hires
• Creation of purchase and service requisitions per purchasing policy and budget guidelines for needed items or services
• Support internal celebrations and events

What you'll bring

• High School Diploma is required; Associate's or Bachelor's degree in Business, Marketing or a similar area is highly desirable
• At least 2 years of related experience in administrative support for corporate executive leadership
• Power user of the Microsoft Office Suite - Outlook, Excel, PowerPoint, Word, etc.
• Polished written and verbal communication skills and able to interact with the senior leadership team
• Experience interacting with a geographically dispersed team
• Ideal candidate will have a can-do mentality, take charge when needed, and will demonstrate flexibility
• Excellent interpersonal skills to work with people at all levels internally and externally
• Strong organization and project management skills
• Able to handle multiple requests from multiple parties at once and prioritize
• Sensitivity to confidential matters

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $49,600 - $68,200 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

EEO is the Law 
EEO is the law - Poster Supplement
Pay Transparency Policy

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.