Sr. Department Coordinator

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients. 

Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work. 

Join us at the intersection of saving and sustaining lives— where your purpose accelerates our mission. 

Your Role:

The Sr. Department Specialist is responsible for supporting specific activities within a department or function.

• Provide support directly to the executives within the department of Digital Solutions & Technical Services.
• The successful candidate must have proven results in multi-tasking, thinking critically, and offering solutions.

What You'll Be Doing:

• Serve as the subject matter expert for various administrative functions and policies, including, but not limited to, travel, flex scheduling, CLE tracking, invoicing, routine office purchasing, and performs clerical duties.
• Build and prepare correspondence, edit contractual agreements, revise elaborate presentations, and maintain intricate spreadsheets.
• Coordinate sophisticated travel arrangements for both domestic and international travel including coordinating travel schedules, meetings, and logistics. Process and archive corresponding expense reports/receipts.
• Involvement with project management, event coordination, and corporate meeting planning.
• Review invoices to ensure compliance with billing guidelines.
• Assist leadership team with troubleshooting issues related to equipment and software.
• Handle special requests and supply orders.
• Update and maintain intranet sites, SharePoint sites, and various other systems.
• Collect, analyze, and interpret data from various sources to support business decisions.
• Develop and maintain databases, spreadsheets, and other data management tools.
• Collaborate with team members to identify trends, patterns, and insights.
• Handle logistics for new hire, contractor and temporary extern onboarding, including account/equipment/office space set up, first day activities, and general Baxter systems/facilities introduction.

What You Need:

• College degree or working towards one preferred.
• Minimum 1+ years’ in a related field preferred.
• Demonstrated proficiency with Internet/Intranet applications and research.
• Ability to multi-task, independently manage time and be detail oriented.
• Excellent oral and written communication skills to effectively communicate with internal and external high-level executives.
• Project management experience preferred.
• Thinks strategically, sees the big picture and understands impact on the business.
• Displays sense of urgency.
• Capable of responding to changing situations and reprioritizing work as necessary.
• A self-starter with the ability to problem-solve and multi-task in a fast-paced environment.
• Potential for occasional overtime and working outside of normal office hours as necessary.
• Ability to establish and maintain working relationships.
• Professional and positive work ethic.
• Poise and tact in all circumstances.
• Flexible, a team player, and uses sound judgment.

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $56,000.00 to $77,000.00 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

EEO is the Law 
EEO is the law - Poster Supplement
Pay Transparency Policy

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.