Office and Engagement Coordinator

Vantive: A New Company Built On Our Legacy

Baxter is on a journey to separate our ~$5B Kidney Care segment into a standalone company. Vantive* will build on our nearly 70-year legacy in acute therapies and home and in-center dialysis to provide best-in-class care to the people we serve. We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us.

At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us are driven to help improve patients’ lives worldwide. Join us as we revolutionize kidney care and other vital organ support.

*Completion of the proposed separation of Kidney Care from Baxter into a standalone company (to be named Vantive) remains subject to the satisfaction of customary conditions.

Office and Engagement administrative tasks

• Serve visitors by greeting, welcoming, and directing them appropriately.
• Notify relevant employees when visitors arrive.
• Answer visitors’ questions, calls, and emails, and provide them with the relevant information.
• Follow security procedures, such as monitoring the logbook and issuing visitor badges.
• Organize the reception area while complying with office procedures, rules, and regulations.
• Keep a record of office supply inventory and expenses.
• Sign for deliveries and ensure all mail and packages are distributed accordingly.
• Organizing meetings, supporting communication within the teams,
• Engagement initiatives such as for example: volleyball tournament, well-being meetings, celebrating Halloween, Christmas meeting etc.
• Taking care of event calendar
• Manage the cloudbooking system
• Organizing the external and internal meetings (i.e., town halls), preparing agenda for business visits in the Warsaw office.
• Budget tracking and managing orders/invoices.
• Booking and logistics of external business events (e.g. dinners)
• Support BBS visitors (email confirmation of travel details, ordering taxi, booking conference rooms in the office, coordinating IT support to ensure facility set up, ad hoc support and answering BBS guest admin related questions)
• Monitoring office and food supply
• Other tasks related to office space and supply maintenance (e.g. completing onboarding packages, printing materials, preparing labels & labelling, stocking tea, coffee and milk).

Support with benefits:

• Multisport cards registration and deregistration (this vendor requires only full name of the employee and corporate email address)
• GoFluent registration and deregistration (this vendor requires only full name of the employee and corporate email address)

Skills and Requirements

- Proven experience as an Administrative Assistant, or Office Admin Assistant

- Knowledge of office management systems and procedures

- Working knowledge of office equipment, like printers

- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

- Excellent time management skills and the ability to prioritize work

- Attention to detail and problem solving skills

- Excellent written and verbal communication skills

- Strong organizational skills with the ability to multi-task

- Fluent English

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.