Department Specialist

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients. 

Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work. 

Join us at the intersection of saving and sustaining lives— where your purpose accelerates our mission. 

Your role at Baxter

• Provide site administrative assistance to the Site leader of the Round Lake facilities. Coordinate activities that are connected to the R&D team and site as a whole. Provide a cross-functional link for local and site-related activities. Assist with external activities related to the Round Lake site.
• This is where your passion for details and execution drives success of our Round Lake facilities!

Your team

• This role reports to the Site Leader, Senior Director of Research and Development.
• Baxter offers dental and medical insurance, paid time off, parental leave, and more!

What you'll be doing

• Responsible for various administrative tasks to support the Site leader including calendar management and executing site activities.
• Coordinates events, meetings, and activities including (but not limited to) employee engagement events, site visits, video & teleconferences, and community outreach events.
• Produces and analyzes standard and specific reports for business continuity and decision-making purposes (i.e., budget, expense, purchase orders, presentations)
• Responsible for communication distribution: newsletter, posters, Viva Engage, plasma screens
• Manage the site with tasks such as ordering supplies, maintaining office equipment, IT and facility improvements – site moves, conference room improvements, innovation room and working with maintenance on building repairs.
• Participates in cross-training and learning activities
• Assist with other related projects as needed

What you'll bring

• Bachelor's degree preferred. High school diploma or GED required.
• 3+ years in a related field preferred (administrative, office management, customer facing) required.
• High proficiency with Intranet and Internet and proven understanding of Excel, PowerPoint and Word.
• Ability to work with multiple levels of the organization with a professional demeanor and comfortable working with a variety of professional styles.
• Ability to prioritize multiple projects/workflow and handle time efficiently to meet established timelines.
• Strong communication, interpersonal, and organization skills.
• Self-starter with the ability to complete tasks with minimal direction from manager and/or supervisor. Independently identify and recommend solutions/process improvements.
• Manage time independently within assigned responsibilities.
• Effective collaboration skills and the ability to leverage resources, methodologies, and tools to accomplish objectives.
• Experience with DOORS, JDE and Agile or similar technology tools are a plus

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $49,600 - $68,200 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.   

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

EEO is the Law 
EEO is the law - Poster Supplement
Pay Transparency Policy

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.