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Office Coordinator

Req # JR - 080858 Location Utrecht, Utrecht, Netherlands Job Category Administrative Date posted 09/22/2022

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission.

As Office Coordinator you are responsible for the day to day operations in the Utrecht office. You will take care of divers general matters and make an important contribution and be the support person for the team in Utrecht.

Main tasks:

  • Manage reception

  • Manage post distribution

  • Order and maintain office supplies

  • Responsible for the external archive (Merak)

  • Coordinate, organize and/or support local events, like Sinterklaas, BBQ, local sales meeting etc

  • Coordinate executive visits on site

  • Responsible for the internal communication

  • Coordinate Business continuity planning for the site

  • Contact for authorities on permits and audits (fire brigade, inspection etc)

  • Coordinate local Emergency Plan and BHV organization

  • Leads EHS committee

  • Responsible for ergonomic workplaces at the office

  • Perform facility & EHS training for new hires

  • Coordination of PPE (Personal Protection Equipment)

  • Responsible for EHS annual report

  • Responsible for RI&E

  • Support (outsourced) Facility Manager with CAPEX/Coupa and set up new suppliers

  • Work closely with the outsourced Facility Manager

  • Coordination of legal signatures of the divers entities.


  • Relevant experiences

  • Can do attitude, be willing and able to tackle a wide variety of responsibilities.

  • Ability to be proactive, enthusiastic and goal orientated

  • A team player with demonstrated ability to collaborate with a diverse group of internal and external stakeholders

  • Strong communication skills - both oral and written - and both English and Dutch

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please send an e-mail to [email protected] and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.


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