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Shipping Assistant

Req # JR - 074248 Location Marsa, Il-Marsa, Malta Job Category Supply Chain Date posted 06/24/2022

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission.


The shipping Assistant is responsible for inbound / outbound shipments, invoices and other activities related to processing of invoicing documents.

The Shipping Assistant coordinator will mainly revolve around shipping and logistics as well as:

  • Process all invoices – processes coordination with finance.
  • Keep log of all inbound and outbound shipments
  • Planning and processing of Couriers out of Malta plant. (Manufacturing, Operations, R&D and Labelling).
  •  Update ERP for Raw material work orders
  •  Collect/ process documents – from local agencies and customs as required.
  • Obtain quotes for Air freights / specific shipments (material or machinery) as needed

Essential Duties and Responsibilities

  • Reconcile all invoices for processing.
  • Inbound and outbound freight coordination
  • Point of reference for local agencies, coordination with customs and other local affiliates.

The ideal candidate -

  • Will have excellent interpersonal skills.
  • ERP/ Data Management skills
  • Able to work under pressure.
  • Thrive in a dynamic and constantly changing environment.
  • Able to influence team members through self-motivation.
  • Be a self-starter and know their role and responsibilities within the team.
  • Feel confident in dealing with local authorities / shipping agencies.
  • Able to communicate at all levels.
  • Able to manage and prioritize their workload to make sure targets are met..
  • Simplify complexity in every aspect of his/ her work


  • Basic Microsoft Office skills.
  • Dynamic and able to work under pressure.
  • Customer service driven.

Education and/or Experience. 

  • Experience in shipping and logistics activities will be considered as an asset.
  • Use of ERP systems (not mandatory but will be considered as an asset).
  • Able to communicate well in English (both verbal and written communication).
  • O level standard of Education
  • A clean driving license is mandatory for this role.

What are some of the benefits of working at Baxter?

  • Competitive total compensation package
  • Professional development opportunities
  • High importance placed on work life balance
  • Commitment to growing and developing an inclusive and diverse workforce
  • An overall environment that promotes work-life-balance.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please send an e-mail to [email protected] and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.


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