Assistente Executiva

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission.

Your role at Baxter:

We currently have a great opportunity for an Executive Assistant at our Baxter location in Portugal. You will be responsible for providing administrative support to the Country Lead, prepare and submit marketing activity reports to Infarmed; support office management as well as supporting in-country senior leadership in cross departmental activities.

If you are looking for a place where you choose to work with talented and dynamic people whose primary focus is to save and sustain lives and your work values focus on speed, simplicity, courage and collaboration. Then we would love to hear from you.

What are your responsibilities?

• Prepare and submit mandatory information to Infarmed under the Transparency act
• Support in planning and management of events incl. pre-program planning and process management
• Liaise with congress organizations and/or work with the relevant Baxter events teams, event agencies, suppliers, event locations, hotels; manage attendees
• Coordinate cross departmental activities, including team events, ad-hoc projects, onboardings, etc.
• Supplier/Vendor Management and handling of purchase orders
• Back-up on the initiation of grants, coordination of approvals and follow-up on actions including communication, invoices and payments (applying legal & compliance regulations), budgeting and cost tracking
• Update intranet content and office displays
• Support the design, translation and sharing of cross-functional internal communications
• Support employees with admin issues where applicable
• Handle confidential information with integrity and act at all time in compliance to internal polices and applicable standards and regulations

We are presently seeking people who have:

• High school diploma or equivalent required. College degree preferred.
• Minimum 2-5 years of experience
• Excellent administrative, organizational, and problem-solving skills
• Solid knowledge of Windows and Microsoft Office applications
• Ability to prioritize workflow and work efficiently with minimal supervision
• Ability to work in a fast-paced international environment. Prior experience in the healthcare sector preferred
• Excellent communication skills in order to effectively communicate with all levels of professionals, both internal and external
• Proactive, results driven and self-motivated
• Fluent English is a must both verbally and in writing

Why do you want to work at Baxter?

• Inspiring work environment and company culture (Great Place to Work Award 2021
• Professional development opportunities
• High importance placed on work life balance (Family Responsible Certificate efr)
• Private medical & life insurance
• Competitive total compensation package
• Commitment to growing and developing an inclusive and diverse workforce

Equal Employment Opportunity

Baxter is an equal opportunity employer and is therefore firmly committed towards making employment opportunities available to all qualified applicants without regard to gender, race, age, disability, colour, nationality, ethnic or national origin, marital status, sexual orientation, responsibility for dependents, religion or trade union membership.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.