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Sr. Human Resources Ops Coordinator

Req #: 180002C2_en
Location: Mississauga, ON CA
Job Category: Human Resources
Date Posted: 1/24/2018 11:41:49 AM
Baxter International


Baxter provides a broad portfolio of essential renal and hospital products, including home, acute and in-center dialysis; sterile IV solutions; infusion systems and devices; parenteral nutrition; surgery products and anesthetics; and pharmacy automation, software and services. The company’s global footprint and the critical nature of its products and services play a key role in expanding access to healthcare in emerging and developed countries. Baxter’s employees worldwide are building upon the company’s rich heritage of medical breakthroughs to advance the next generation of healthcare innovations that enable patient care.


The Sr. HR Coordinator is responsible for providing exceptional support and service to the Canadian HR organization in the critical areas of: ongoing employee data management and administration; employee data integrity and privacy; HR transactions and workforce management systems (Workday and Sharepoint Tols); HR Processes; HR Reporting and Compliance.


Workforce Administration & HR Data Management:

• Ensure privacy, quality, accuracy and timeliness of data with respect to daily workforce administration and data integrity in all HRMS systems (Workday HRIT Tools, HR SharePoint, Kronos)

• Develop and provide Canada with PeopleSoft subject matter expertise

• Analyze, identify root cause, develop and implement solutions to data process and data integrity issues

• Ensure the ongoing documentation of data processes, requirements, maintenance, currency and alignment to local and Baxter Global HR and/or Data Management policies.

• Extract and analyze data to ensure accuracy of information and reporting

• Coordinate testing of new/updated workforce management applications, systems, and technologies

• Participate in the designing, testing and rollout and stabilization for new/updated HR processes involving technology

• Support and participate in the data and process requirements for the annual salary administration process (ACR, Annual Compensation Review) as needed in Canada

• Import Kronos Hours for Mississauga hourly staff and provide back-up for Alliston payroll


HR Operations and Administrative Support

• Maintain complete and timely HR records by ensuring employee filing systems are kept up to date, private and secure

• Support Talent Team BaxTalent and local onboarding.

• Responsible for maintaining content on Canada HR SharePoint sites (e.g. Policy, Forms, SOPs, Announcements) and ensuring positive and valuable knowledge experience for users

• Provide Administrative Support to Vacation Database and other databases

• Post employee announcements

• Provide employee Verification Letters on request

• Ensure current and valid process documentation in place for all critical tasks

• Complete Bi-weekly/Quarterly and Monthly Reports

• Partner with policy owners and process stakeholders to ensure consistency and alignment of policy to HR technology, data, processes especially as polices are introduced and updated

• Ensure HR policies are posted to HR SharePoint in simple, timely and accurate manner for employees and management

• Lead weekly, monthly and quarterly audits to review and data integrity audits for all locations ensuring all SOPs comply with Quality documentation requirements

• Serve as local HR Data Privacy Contact

• Produce and Provide regular HR Metrics/Dashboard

• Other Duties as assigned


Education Level
  • Bachelor Degree
  • HR Certificate or Designation (completion or in progress)
Major Subjects / Specialties
  • Human Resources
  • Administration/Coordination
  • Business Analysis
  • Human Resources Administration
  • Data Management, Auditing, Analysis
  • Communications
Type of Experience
  • Previous experience in time sensitive, deadline driven environment (i.e. payroll, data processing with offshore partners)
  • Management of private, confidential and sensitive data
  • 5-7 years or more of HR coordination and HR administration experience preferably in an external client facing capacity
  • At least 5 year operating and responsibility for a human resource management
  • Previous work experiences managing, analyzing and using data in Excel
  • High comfort level in interacting and navigating across multiple levels within organization and with external partners
  • Previous HR Operations or HR Coordinating experience
  • Prior work experience in a subsidiary of a multinational organization
  • Project management and/or business analysis
  • Exposure or involvement in talent acquisition processes and technology
Years of Experience
  • 5 – 7 years of HR Systems and Operations
  • 5 - 7 years in HR Operations
Additional Skills / Special Training / Technical Skills Required
  • Workday, Sharepoint
  • Must be self-directed and motivated to complete repetitive tasks
  • Highest attention to detail and commitment to data privacy, integrity, quality and operational excellence
  • Ability to handle multiple priorities with ease and comfort
  • Previous HRMS experience
  • Expert in MS Excel (v-lookup, pivots)
  • MS Access skill desirable
  • MS Office Suite and automation skills preferred
  • Exceptional communication skills
  • Ability to deal with ambiguity and changing schedules
  • Energetic, positive and welcoming personality
  • High level of customer service and relationship management skills
  • Open to continuous learning
  • Continuous Improvement focus
  • Previous HRMS experience
  • Business Analysis experience
  • Compensation training and/or certification
  • Experience using MS Excel (advanced level), MS Visio, MS PowerPoint, MS Access or Visual Basic

A Career That Matters

Baxter’s employees are united in a mission to save and sustain lives. We are passionate about applying scientific innovation to meet the needs of the millions of people worldwide who depend on our medically necessary therapies and technologies. We focus on increasing access to healthcare, innovating in crucial areas of unmet need, and pursuing creative collaborations that bring our mission to life for patients every day


Thank you for your interest and application to Baxter.  All applications will be reviewed and those candidates selected for consideration will be contacted directly.


Baxter is committed to creating and maintaining a barrier-free environment for all employees and customers. We believe in integration and equal opportunity and we are committed to treating all people with dignity and respect.

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